We are seeking a highly organized and detail-oriented Office Administrator/Bookkeeper to join our team at our customer site located in Markham.This is a hands-on, in-person role that plays a key part in ensuring the smooth operation of both the financial and administrative functions.

The ideal candidate will have a minimum of 2 years of experience in accounting, office administration, or a related field, with a solid understanding of day-to-day financial processes and general office support. This position is well-suited for someone who enjoys working in a collaborative environment, takes the initiative, and thrives in a fast-paced setting.

Responsibilities:  

• Process vendor invoices, prepare payments (cheques, EFT/ACH, wires), reconcile vendor statements.
• Monitor outstanding payments, prepare aging reports, and follow up with clients.
• Balance bank accounts, credit cards, and petty cash. Resolve discrepancies and support accurate financial records.
• Prepare client invoices and ensure proper documentation for audits and reporting.
• Manage purchase orders, vendor coordination, and procurement documentation.
• Welcome visitors, answer phone calls, and assist with scheduling and meeting room bookings.
• Filing, data entry, and coordinating maintenance for office equipment.
• Coordinate meeting room bookings and support internal scheduling

Qualifications:  

• Diploma or degree in Accounting, Business Administration, or a related field
• 2+ years of experience in accounting or office administration
• Proficient in QuickBooks Online and Microsoft Office Suite
• Strong organizational and communication skills
• Fluent in English (required); Mandarin and/or Cantonese (preferred)
• Ability to multitask, prioritize, and work effectively in a fast-paced environment 

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Extended health care
• On-site parking
• Paid time off Language:
• English (required) 
• Chinese – Cantonese and/or Mandarin (preferrable)

Work Location: In person

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